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Definition: Communications requirements are the sum of the information requirements of the project stakeholders. Requirements are defined by combining the type and format of information required with an analysis of the value of that information. Project resources should be expended only on communicating information that contributes to success or where a lack of communication can lead to failure. Information typically required to determine project communications requirements includes:
• Project organization and stakeholder responsibility relationships
• Disciplines, departments, and specialties involved in the project
• Logistics of how many individuals will be involved with the project and at which locations
• External information needs (e.g., communicating with the media).
Acceptance Level: Generally accepted
Alternative or Related Terms: Communications management planning
Application Areas/Intended Uses: Communications requirements are an input in the communications planning process.
Chief Advantages: Communications requirements are a necessary component to the development of the communications management plan.
Additional Reading:
Human Resources:
How Are They Faring on Your Project? [Middle Ground] Deborah Bigelow, PM Network, January 1999, 16.
Projects and People: A Marriage Made in Heaven. Karen Clarke, Dave
Winsborough, Iain Fraser and Bev Marshall. PMI 2001 Seminars
& Symposium Proceedings, Nashville, Tennessee USA.
Short-Staffed? Maximize Scarce Resources with Knowledge Resource
Planning. John O'Neil. PM Network, February 1999, 37-41.
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